Privacy protection and e document management in public administration

• Author: Olga Sovova - Miroslav Sova - Zdenek Fiala
• Position: Police Academy of the Czech Republic in Prague - Police Academy of the Czech Republic in Prague - Police Academy of the Czech Republic in Prague
• Pages: 17-26

Privacy protection and e-document management

in public administration

Dr. Iur. Olga SOVOVA

1

, Ph. D.

Miroslav SOVA

2

, MIT

Dr. Zdenek FIALA

3

, Ph. D.

Abstract

The paper reviews and critically examines sharing e-document-based information

between public administration and private sector. The documents are not only generated and

archived, but also shared among public administrators. The private sector supports

digitisation and computerization of public administration. The protection of privacy of

persons and confidential information, especially economic about legal entities, together with

the necessity of circulation of information within the national state and cross-border, bring

new legal and technical challenges. The paper examines legal issues of the right of

informational self-determination, privacy protection of the e-data information exchange

between the public and private sector. The paper concludes that new relations to technologies

form an inevitable and fundamental sign of a post-industrial society, but the professionalism

of the public administration together with the duty of confidentiality and the right for privacy

together with appropriate legal regulation should guarantee that technologies be used solely

for legal interference with the right for informational self-determination.

Keywords: public administration; private sector; informational self-determination;

privacy protection; e-data exchange; paper document digitisation.

JEL Classification: K24

1. Introduction

Working with information is one of the fundamental areas of managerial

activities within private and public management. Information Management is a

unifying discipline, which enables improvement of qualities of everyday work.

Both contemporary theory and practice speak about a global information

technology society, which takes many forms. Its specific types and characteristics

also depend on historical and geographical conditions.

4

1

Olga Sovová - the Police Academy of the Czech Republic in Prague, sovova@polac.cz

2

Miroslav Sova - the Police Academy of the Czech Republic in Prague, Miroslav.Sova@ysoft.com

3

Zdeněk Fiala - the Police Academy of the Czech Republic in Prague, fiala@polac.cz

4

Bell, David The Coming of Post-Industrial Society: A Venture in Social Forecasting. Special

anniversary ed. New York, N.Y.: Basic Books 1999.p. xiv. Wilson, M. I, Kellerman, A., Corey, K.

E. Global Information Society: Technology, Knowledge, and Mobility. Lanham: Rowman &

Littlefield Publishers, Inc. 2013. p. vii. Zoubek, Vladimír Postmoderní problémy globální

společnosti. In: Bezpečnost v podmínkách organizací a institucí ČR: sborník z mezinárodní

konference. 1 Vyd.. Prague Soukromá vysoká škola ekonomických studií 2005, p. 76.